Real-Time Numbers.Real Decisions.
Every transaction in the system - freight, maintenance, payroll, procurement - flows into the general ledger automatically. No month-end surprises. No reconciliation nightmares. Your finance team works with live data, not last month's guesses.
Key Numbers
The Problem
What we see in the field
Month-end close takes two weeks
Manual journal entries, reconciliation between systems, chasing departments for data. Your books are always a month behind reality.
You cannot see your cash position in real time
Bank statements arrive days late. Reconciliation is manual. You are making decisions based on stale data.
Budget vs actual is a spreadsheet exercise
No live variance tracking. You find out you are over budget at month-end, not when it happens.
T-ERP solves all of this.
How It Works
Accounting & Finance in T-ERP
A detailed look at every capability in this department and how the system handles it.
General Ledger
Full double-entry accounting with automatic posting from all modules.
T-ERP uses a full double-entry general ledger. Every transaction in the system - freight invoices, maintenance work orders, payroll runs, purchase orders, expense claims - posts to the GL automatically with the correct debit and credit entries.
The chart of accounts is fully configurable. Cost centres, departments, and projects can be defined and used as dimensions on every transaction. Reporting by any combination of dimensions is available instantly.
Multi-currency support handles transactions in ZAR, USD, EUR, and any other currency. Exchange rate gains and losses are calculated and posted automatically.
Auto-Posting Sources
Bank Reconciliation
Automated matching of bank transactions to system entries.
Bank feeds connect directly to your bank accounts via Plaid or manual import. Transactions appear in T-ERP within hours of being processed by the bank.
Automatic matching rules match bank transactions to outstanding invoices, payments, and journal entries. The match rate for most clients exceeds 90% without manual intervention.
Unmatched transactions are presented for manual review with suggested matches. Reconciliation that used to take days now takes minutes.
Reconciliation Speed
Budgeting
Set budgets by cost centre with real-time variance tracking.
Budgets are defined in T-ERP by cost centre, department, or project for any period. Budget amounts can be entered manually, imported from a spreadsheet, or calculated from historical actuals.
Budget vs actual variance is visible in real time on the finance dashboard. As soon as a transaction posts to the GL, the variance updates. No waiting for month-end.
Budget alerts notify the relevant manager when spending approaches or exceeds the budget threshold. Overspending is flagged before it becomes a problem.
Budget Features
- Cost centre budgets
- Real-time variance
- Threshold alerts
- Historical comparison
- Forecast vs budget
- Approval workflows
Asset Accounting
Automated depreciation schedules and asset register.
Every fixed asset in T-ERP has a depreciation schedule: straight-line, reducing balance, or units of production. Depreciation journals post automatically at the end of each period.
The asset register is always in sync with the general ledger. Asset additions, disposals, and revaluations are processed in T-ERP and post to the correct GL accounts automatically.
Asset accounting integrates with the fleet module: vehicle purchase costs are capitalised automatically, and depreciation is calculated based on actual usage data from telematics.
Asset Accounting
- Depreciation schedules
- Auto-posting journals
- Disposal accounting
- Revaluation support
- Fleet integration
- IFRS compliant
Tax Compliance
VAT, withholding tax, and South African tax rules built in.
VAT is calculated automatically on every applicable transaction. Input and output VAT are tracked separately. The VAT201 return is generated from live data at the end of each tax period.
Withholding tax on payments to non-residents is calculated and tracked automatically. Tax certificates are generated for submission to SARS.
Tax compliance reports are generated on demand: VAT reconciliation, income tax provision, and deferred tax calculation. Your tax team works with live data, not reconstructed records.
Tax Compliance
Financial Reports
Balance sheet, P&L, cash flow - generated on demand from live data.
All standard financial statements are available on demand: balance sheet, income statement, cash flow statement, and trial balance. Reports are generated from live GL data - no month-end batch required.
Drill-down capability lets you click on any number in a financial report and see the underlying transactions. From the P&L to the source invoice in two clicks.
Comparative reporting shows current period vs prior period vs budget. Trend analysis over 12 or 24 months is available for any account or cost centre.
Financial Reports
- Balance sheet
- Income statement
- Cash flow statement
- Trial balance
- Budget vs actual
- Drill-down to source
End-to-End Workflow
How Finance flows through T-ERP
Transaction Occurs
Any operational event - trip, work order, payroll, purchase - creates a transaction.
GL Posts Automatically
Correct debit and credit entries post to the general ledger without manual intervention.
Bank Reconciled
Bank feed matches transactions automatically. Exceptions reviewed in minutes.
Reports Generated
Financial statements available on demand from live data. No month-end batch.
Tax Submitted
VAT201 and other returns generated from live data. SARS-ready at all times.
Transaction Occurs
Any operational event - trip, work order, payroll, purchase - creates a transaction.
GL Posts Automatically
Correct debit and credit entries post to the general ledger without manual intervention.
Bank Reconciled
Bank feed matches transactions automatically. Exceptions reviewed in minutes.
Reports Generated
Financial statements available on demand from live data. No month-end batch.
Tax Submitted
VAT201 and other returns generated from live data. SARS-ready at all times.
Platform Integration
How Finance connects to the rest of T-ERP
Every department in T-ERP shares a single database. Data flows automatically - no manual transfers, no reconciliation.
Freight invoices post automatically to accounts receivable
Work order costs post automatically to the general ledger
Payroll costs post automatically by cost centre
Fleet costs and depreciation post automatically
Operational Guides
Accounting & Finance Guides
3 in-depth guides for operators
Driver Credential Management: Keeping Your Fleet Legal
Expired PrDPs, lapsed medicals, and missing certifications put your operation at legal risk. This guide explains how to track every driver credential and automate expiry alerts.
- What Credentials Does a Driver Need?
- PrDP Requirements in South Africa
- Medical Fitness Certificates
- +3 more sections
South African Payroll for Fleet and Mining Companies
South African payroll is complex - PAYE, UIF, SDL, overtime, allowances, and deductions all need to be calculated correctly. This guide explains the key requirements for fleet and mining employers.
- SA Payroll Basics: PAYE, UIF, SDL
- Overtime and Allowances for Drivers
- Leave Management and Accruals
- +3 more sections
Driver Performance Management: Scoring, Coaching, and Incentives
Your drivers directly impact fuel costs, vehicle wear, safety incidents, and customer satisfaction. This guide explains how to measure driver performance and build a culture of accountability.
- Why Driver Performance Matters
- Key Performance Metrics for Drivers
- Building a Driver Scorecard
- +3 more sections
Latest Insights
Accounting & Finance Insights
News, analysis, and commentary
Driver Performance Management SA: Long-Term Software Guide
Driver performance management South Africa guide for choosing stable software partners. Covers data ownership, local support, and contract terms for SA fleets.
Labour Law SA Transport: Compliance Guide 2026
Labour law SA transport operators must follow in 2026. BCEA, LRA, dismissal procedures, and CCMA processes explained for fleet managers.
Payroll South Africa Transport: 2026 Compliance Guide
SA transport operators face new payroll pressures in 2026. Here is what you need to know about PAYE, UIF, SDL compliance and wage increases.
One Platform
Explore the full T-ERP platform
Ready to transform your finance operations?
See exactly how T-ERP handles accounting & finance for your specific operation. Book a free demo and we will walk you through it.