Hire to Retire.One Click Payroll.
Recruitment, onboarding, leave, attendance, appraisals, expense claims, and payroll - all connected. Your HR team stops drowning in admin and starts building the business. South African tax calculations built in. PAYE, UIF, SDL - handled.
Key Numbers
The Problem
What we see in the field
Payroll takes a week and still has errors
Manual calculations, spreadsheets, and last-minute changes. PAYE errors, UIF miscalculations, and overtime disputes every month.
Leave management is a constant argument
No central leave register, no self-service, no visibility. Managers approve leave they should not, and employees dispute balances.
HR admin consumes your entire team
Onboarding paperwork, expense claim processing, appraisal coordination - your HR team is buried in admin instead of developing people.
T-ERP solves all of this.
How It Works
HR & Payroll in T-ERP
A detailed look at every capability in this department and how the system handles it.
Full HR Lifecycle
Recruitment through separation with templates and automated workflows.
T-ERP manages the complete employee lifecycle: job posting, application tracking, interview scheduling, offer letters, onboarding checklists, employment contracts, and separation procedures.
Onboarding workflows ensure every new employee completes the required steps: document submission, system access, induction training, and equipment allocation. Nothing is missed.
Separation workflows handle resignations, dismissals, and retirements: final pay calculation, leave encashment, equipment return, and system access revocation - all tracked and documented.
Employee Lifecycle
Leave Management
Leave types, policies, allocations, and employee self-service.
Leave types are configured in T-ERP: annual, sick, family responsibility, study, and any custom types your company uses. Accrual rules, carry-over limits, and encashment policies are all defined in the system.
Employees submit leave requests via the mobile app or ERP. Managers approve or decline with a reason. Leave balances update automatically. No spreadsheets, no email chains.
Leave calendars show team availability at a glance. Managers can see who is on leave before approving a new request. Minimum staffing rules can be enforced automatically.
Leave Features
- Annual & sick leave
- Custom leave types
- Accrual rules
- Self-service requests
- Manager approval workflow
- Leave calendar view
SA Payroll Engine
PAYE, UIF, SDL, and medical aid calculations built for South Africa.
The T-ERP payroll engine handles all South African statutory deductions: PAYE (with cumulative tax for mid-year starters), UIF (employer and employee contributions), and SDL. Tax tables are updated automatically with each SARS release.
Earnings are pulled automatically from the People module: basic salary, overtime, allowances, incentives, and expense reimbursements. Deductions include medical aid, pension, loan repayments, and garnishee orders.
Payroll runs are processed in one click. The system calculates every employee's net pay, generates payslips, and produces the EMP201 return for SARS. Payslips are distributed via email or the employee self-service portal.
Payroll Calculations
- PAYE (cumulative method)
- UIF contributions
- SDL levy
- Medical aid deductions
- Pension fund
- Overtime & allowances
Expense Claims
Employees submit, managers approve, finance pays - automatically.
Employees submit expense claims via the mobile app: capture the receipt with the camera, enter the amount and category, and submit. The AI document scanner reads the receipt and pre-fills the form.
Claims route to the employee's manager for approval. Approved claims route to finance for payment. The entire process is tracked with timestamps and audit trail.
Approved expense claims are posted to the general ledger automatically. Tax-deductible amounts are calculated. No manual journal entries.
Expense Flow
Appraisals & Goals
KRA-based appraisal cycles with 360-degree feedback and goal tracking.
Appraisal cycles are configured in T-ERP: annual, bi-annual, or quarterly. Each employee has a set of Key Result Areas (KRAs) with targets and weightings. Progress is tracked throughout the year.
360-degree feedback is collected from peers, subordinates, and managers. Feedback forms are sent automatically at the start of the appraisal cycle and collated in T-ERP.
Final appraisal scores feed into salary review recommendations, promotion decisions, and training needs analysis. The entire process is documented and auditable.
Appraisal Features
- KRA-based scoring
- 360-degree feedback
- Goal tracking
- Salary review link
- Training needs analysis
- Historical records
Overtime & Advances
Define overtime rules and track employee advances with automatic deductions.
Overtime rules are configured per employee category: rate multipliers, maximum hours, and approval requirements. Overtime hours are captured from duty sessions and approved by managers before being included in payroll.
Employee advances and loans are tracked in T-ERP with repayment schedules. Deductions are applied automatically in each payroll run until the advance is fully recovered.
Garnishee orders are managed in T-ERP: the order details, the deduction amount, and the payment to the relevant authority are all handled automatically.
Payroll Accuracy
End-to-End Workflow
How HR flows through T-ERP
Employee Data Captured
All earnings, deductions, and statutory information loaded for the pay period.
Timesheets Verified
Duty hours, overtime, and leave confirmed from the People module.
Payroll Calculated
One-click payroll run. PAYE, UIF, SDL, and all deductions calculated automatically.
Payslips Distributed
Payslips generated and sent to employees via email or self-service portal.
GL Posted
Payroll costs post automatically to the general ledger by cost centre.
Employee Data Captured
All earnings, deductions, and statutory information loaded for the pay period.
Timesheets Verified
Duty hours, overtime, and leave confirmed from the People module.
Payroll Calculated
One-click payroll run. PAYE, UIF, SDL, and all deductions calculated automatically.
Payslips Distributed
Payslips generated and sent to employees via email or self-service portal.
GL Posted
Payroll costs post automatically to the general ledger by cost centre.
Platform Integration
How HR connects to the rest of T-ERP
Every department in T-ERP shares a single database. Data flows automatically - no manual transfers, no reconciliation.
Duty hours, leave, and incentive amounts feed payroll
Payroll costs post automatically to the general ledger
Employment records and training feed compliance documentation
AI flags anomalies in payroll data before the run is processed
Operational Guides
HR & Payroll Guides
3 in-depth guides for operators
Driver Credential Management: Keeping Your Fleet Legal
Expired PrDPs, lapsed medicals, and missing certifications put your operation at legal risk. This guide explains how to track every driver credential and automate expiry alerts.
- What Credentials Does a Driver Need?
- PrDP Requirements in South Africa
- Medical Fitness Certificates
- +3 more sections
South African Payroll for Fleet and Mining Companies
South African payroll is complex - PAYE, UIF, SDL, overtime, allowances, and deductions all need to be calculated correctly. This guide explains the key requirements for fleet and mining employers.
- SA Payroll Basics: PAYE, UIF, SDL
- Overtime and Allowances for Drivers
- Leave Management and Accruals
- +3 more sections
Driver Performance Management: Scoring, Coaching, and Incentives
Your drivers directly impact fuel costs, vehicle wear, safety incidents, and customer satisfaction. This guide explains how to measure driver performance and build a culture of accountability.
- Why Driver Performance Matters
- Key Performance Metrics for Drivers
- Building a Driver Scorecard
- +3 more sections
Latest Insights
HR & Payroll Insights
News, analysis, and commentary
Driver Performance Management SA: Long-Term Software Guide
Driver performance management South Africa guide for choosing stable software partners. Covers data ownership, local support, and contract terms for SA fleets.
Labour Law SA Transport: Compliance Guide 2026
Labour law SA transport operators must follow in 2026. BCEA, LRA, dismissal procedures, and CCMA processes explained for fleet managers.
Payroll South Africa Transport: 2026 Compliance Guide
SA transport operators face new payroll pressures in 2026. Here is what you need to know about PAYE, UIF, SDL compliance and wage increases.
One Platform
Explore the full T-ERP platform
Ready to transform your hr operations?
See exactly how T-ERP handles hr & payroll for your specific operation. Book a free demo and we will walk you through it.